Your work environment has an impactful effect on your work performance. When your workspace is unorganized, often, we are as well. From a logistical perspective, we decrease productivity when we are searching for a physical document on a cluttered desk. The same is true for misplaced digital materials as well. A survey showed that an average of two hours per week is lost due to searching for lost digital documents, files, etc.
Along with decreased productivity, being disorganized can affect us indirectly. According to research, physical environments significantly influence emotions, behavior, decision-making, relationships, and cognition. The side effects of having an unorganized space include increased stress and anxiety, along with decreased focus, lousy eating habits, and sleeping habits.
A messy desk affects your work and brain
We may think that because our office is filled with old reports, crumbled notes, and an overstuffed filing cabinet, our brains are not affected. But Princeton University Neuroscience scientists have used fMRI and other approaches to show that our brains like order, and that constant visual reminder of disorganization drain our cognitive resources and reduce our ability to focus. They also found that when participants cleared the clutter from their work environment, they were better able to concentrate and process information, and their productivity increased.
Creating a habit to clean your desk and work environment regularly will impact productivity and reduce stress. By executing this habit, you won’t get overwhelmed or have to search for an important document tirelessly. Harvard Business Review suggests for teams and organizations to establish regular “spring cleaning” days. For digital solutions, collaborate with the IT team for additional support. Explain to them what solution would help manage documents, files, etc. more efficiently. While doing this, we advise creating a balance between practicality and security considerations. Some of these IT solutions will require self-identification and autonomy.
If you are currently searching for new office space, working with an expert in commercial office space is the best solution to find exactly what you need and want in your next office space.